GENERAL RULES AND REGULATIONS
It is not required that your booth be staffed, however, your property is your own liability and the Cottonwood County Agricultural Society is not responsible for any damage or loss that may occur. You are responsible for notifying all people involved with your commercial booth space of the rules and regulations in this agreement, including building hours.
Please maintain a family friendly atmosphere suitable for all ages, the Cottonwood County Agricultural Society reserves the right to approve or disapprove of all displays. Lessee further agrees to maintain their premises in a clean and orderly condition at all times, and to leave the space in a clean and orderly condition after booth dismantle.
No person will be permitted to distribute advertising matter on the grounds except from their rented space. The tacking or posting of any advertising bills, cards, etc. other than within the space occupied by the exhibitors is strictly prohibited. The distribution of hand bills, flyers, heralds, etc., will not under any circumstances be permitted. Anyone violating this rule will be liable to a fine or expulsion from the grounds as the board may elect.
If distributing food samples, it is your responsibility to comply with the Minnesota Department of Health’s safety guidelines and all requirements.
Any Exhibitor operating a computer within their exhibit should install an isolated transformer. Because of heavy electrical use over the entire fairgrounds, the voltage will fluctuate.
The Cottonwood County Fair does carry a liability insurance policy. However, each exhibitor may wish to carry an extended policy of their own.
The Department of Revenue Certificate of Compliance (ST-19) form needs to be filled out completely, including a full list of what you will be representing. Only those items listed may be sold or promoted. The Minnesota Department of Revenue requires all county fairs to collect completed ST-19 forms from vendors designating a valid Minnesota Sales Tax number, unless otherwise exempt and noted accordingly. Vendor Reservation will not be secured without ST-19 Form on file.
The grounds will be open for booth set-up on Tuesday, August 11th from 4 p.m. to 9 p.m. and Wednesday, August 12th from 10 a.m. to 4 p.m. Vendors may check in at the fair office for booth location and vendor packet during the booth set-up hours. All Vendors must be checked in, set up and ready for the public no later than 5 p.m. Wednesday, August 12th, the official start of the fair.
Commercial Building Hours are Wednesday, August 12th, 5 p.m. to 10 p.m. and Thursday, August 13th to Saturday, August 14th, 12 p.m. to 10 p.m. Exhibit Buildings are locked during the off hours.
Commercial booths are to stay in place until 10 p.m. on Saturday. It is hoped that all exhibitors will graciously adhere to this rule.